IT Budgeting Steps
IT Budgeting Steps

Managing a small business implies the need to deal with time and budget constraints, and certainly, you do not want to spend hours on the internet researching how to do things – Technology can be quite tricky if you do not know what you’re doing. Therefore, hiring an IT consulting is the best option, because you will have experts to assist in choosing the best solutions available and to leave the IT of your company up to date. There are hundreds of benefits that an IT Solution Companies in Dubai can provide. But there are some important steps to be taken in order to streamline the IT budgeting process.

There are some steps that ensure greater accuracy in the planning of budgeting for IT projects. Keep an eye out for the following tips that can help you better define scope, task description, delegation of activities, and cost setting:

1. Triad Scope, Time, Cost

The efficiency of a budget, which leads directly to the success of a project, can be measured by some tools. Delineating and tracking the scope, concern about always staying within the predetermined costs, and always seeking to meet delivery estimates are the more traditional ways a manager has to follow an IT initiative. This triad is the basis for any project that achieves its goals at the end of the journey. The three variables – scope, time and cost – are closely linked and any change in one of them causes a reaction in the other two. So always be aware of planning, delivery estimates and how much it will cost your client.

2. Agile methodologies

Agile methodologies are already an increasingly common and present practice in the software development world. They aim to accelerate development with quality and continuous improvement, such as increased communication among team members, daily organization to achieve the stated purpose, quick responses to possible changes that may appear throughout the project, and increase productivity.

Scrum is one of the most used methodologies for managing and planning IT initiatives. Briefly, it can be explained like this: projects are divided into cycles, usually monthly, called Sprints. This Sprint is equivalent to the defined time in which a group of activities should be finalized. All the features that will be implemented in the project are exposed in a sort of list known as Product Backlog. Before each Sprint, a planning meeting is held which selects the Backlog tasks that will be part of that cycle of activities about to begin. So with Scrum, the success of assertive budgets is centred on the use of sprints in the short term. If the intention is to build medium- and long-term budgets, this objective can be achieved by macroplanning, subject of the next topic.

3. Macro-planning

Dilute a major project into smaller projects: this is the premise of Macroplanning. Right at the beginning of the work, all the activities that are part of the project will be superficially listed and discussed by the team members, and then separated in stages of execution. This technique contributes to a more assertive delivery of project time and cost estimates, making it clear to the client that these variables can be adjusted according to the progress of the project. Macroplanning thus gives more dynamism to work, decreases initial planning time, and speeds up the execution of tasks, which will be better divided over the entire journey of creating a product or service.

5 Signs That Infrastructure Is Draining It Budget

1. The total cost of acquisition (TCO) of the infrastructure is high

When calculating TCO, you evaluate the total acquisition costs (direct and indirect) linked to an asset throughout its life cycle. By doing so, you can identify cost reduction opportunities and look for alternatives. In addition, the TCO allows a detailed view of operations and the environment, something that financial reports would not allow.

2. The depreciation time of the data centre assets is short

While extending depreciation of equipment is an option, the cost is high and the result is long-term. With technology evolving rapidly, the solution may be to invest in new servers, with higher performance, lower depreciation and reduced energy consumption. An even better alternative is the choice for Cloud Computing solutions. By betting on the cloud structure, there is no need to buy new equipment for a depreciated environment.

3. Most of the data centre is within the company

Expenditures for business infrastructure and operations account for a considerable amount of the total IT budget. In other words, it is infrastructure and operations that are essential to reducing IT spending. The use of data centre services in the cloud turns out to be an excellent option for companies to reduce these costs, with high quality indices and SLA in the service rendering.

4. Storage costs are high

Without adequate strategies, increased data storage can consume cost savings in other areas of the enterprise. Knowing this, it is clear that the easiest way to reduce TCO is to decrease the cost of capacity. In this logic, cloud service providers with high storage capacity and low power consumption are a great alternative to physical servers. In addition, acquisition costs, workload, capacity and disk performance also affect the TCO. Therefore, when evaluating the best alternative, consider other variables such as scalability, safety, density, maintainability and disposal. Ideally, you should choose a solution with higher capacity and performance at lower costs.

5. There is no continuous improvement in processes

While technology streamlines IT operations and makes processes simpler and more agile, you need to continually evolve. Improvement goes beyond technology and can reduce the time spent managing IT assets, in addition to reducing TCO. Improving processes helps, for example, decrease the response time and downtime of operations.


Reducing costs is a constant pursuit within any company, especially when in the midst of economic crises. With an ever-tightening IT budget, CIOs and IT managers focus on areas that can ensure significant cost savings. We need to know, first, if the infrastructure is draining IT investments and then evaluate cost optimization opportunities.


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